2nd All-Union Conference in Programming

                                        (VKP-2)

                                       Program and

                    Preparation and holding schedule

Duties Allocation of the Organizing Committee Members

Andrei Petrovich Ershov                                  65-03-52(o)  65-57-38(h)

  Organizing committee chairman

Oleg Vladimirovich Moskalev                          65-00-50(o) 65-67-41(h)

  Organizing committee vice-chairman

Gennady Isaakovich Kozhukhin                       65-03-60      65-62-21(h)

 Organizing committee vice-chairman               65-64-62(o)

Andrei Aleksandrovich Bers                            65-03-60(o) 65-44-01(h)

   Scientific secretariat

   Sessions sites preparation        

Alexander Alekseevich Gubin                          65-01-46(o) 65-52-77(h)

    Transport and accommodation

Alexander Vasilyevich Zamulin                        65-77-18(o)

   Conference proceedings publication

Elena Nikolaevna Ilyina                                    65-03-52(o)

    Foreign visitors receiving

Svetlana Konstantinovna Kozhukhina                65-64-62(o) 65-62-21(h)

    Participants' registration and accomodation

Ludmila Ivanovna Kotova                                65-03-60(o)

    Correspondence and paper work

Maria Eremeevna Kosheleva                              65-56-53(o)

   Cashier

Valery Fiodorovich Menshikov                           65-03-40(o)

   Sessions sites, notification service

Raisa Davidovna Mishkovich                             65-03-60(o)  65-62-06(h)

   Social functions

Igor Vasilievich Pottosin                                     65-03-60(o) 65-59-95(h)

   Excursions and press relations

Rufina Dmitrievna Syasko                                  65-56-53(o) 65-62-11(h)

    Treasurer

Piotr Alekseevich Khvalin                                  65-56-53(o)

   Material supplies

Grigory Pavlovich Chelpanov                            65-01-46(o)

    Catering service

Conference schedule

Sunday 1 February

12:00 Start of a round-a-clock attendance at arrival points

            Start of a round-a-clock registration

            Reservations validity commencement

Monday 2 February

08:00      Catering and medical service beginning

21:00      Program Committee session

Tuesday 3 February

10:00      Opening session. Plenary session. SH

12:00      Termination of attendance at arrival points.

       Reservations validity termination

15:00 Afternoon session. Sections. NSU

Wednesday 4 February

08:00      Registration termination in the hotel.

             Start of registration in the CC

09:00      Morning session. Sections. NSU

14:00      Collection of requests for departure termination

15:00      Afternoon session. Sections. NSU

16:00 First excursion to the Computing Center

17:00 Second excursion to the Computing Center

19:00      Reception in honour of foreign participants

Thursday 5 February

09:00      Morning session. Sections. NSU

15:00      Afternoon session. Sections. NSU

16:00 Third excursion to the Computing Center

17:00 Fourth excursion to the Computing Center

19:00 Press conference. House of Scientists Small Hall

20:00 Show

Friday 6 February

09:30      Morning session. Sections. NSU

10:00 Fifth excursion to the Computing Center

11:00 Sixth excursion to the Computing Center

15:30      Afternoon plenary session. HS

18:30 End of the conference

18:40 Films

19:30      Banquet

Saturday 7 February

10:00      International discussion. HS

Breakfast      08:00-09:00      2 shifts

Lunch       13:00-15:00      3 shifts

Dinner              09:30-22:30

Conference Preparation by sectors

Sessions sites preparation        

      HS Grand Hall

            Feb 3rd (morning), Feb 6th (afternoon), Feb 7th (morning)

            Microphones, recording on  Feb 6th and 7th

            Portable microphone for speakers

            Presidium, blackboards, chalk, dusters, water

            Organizing Committee room

      HS Small Hall

            Feb 5th afternoon for the press conference

            Microphones, recording, blackboard, chalk, dusters, water

      NSU

            Grand Physics Room, Maltsev Room (Feb 3rd-6th)

            Microphones, including portable ones

            Recording at panel discussions

            Blackboards, chalk, dusters, paper, water

            Organizing Committee room

Schedule

      By Jan 5:   1st arrangement

      By Jan 15:  Activities plan, budget

      By Jan 25:  Full clearness, activists

      By Feb 2 :  Perfect readiness

Sessions holding, notification and graphics

            Permit and security service

            Session scientific secretaries and assistants

            Recording service

            Conference Participant badges

            Organizing Committee member badges

            Organizing Committee service badges

Notification service: contacts with the Organizing Committee and               session chairmans

      Graphics:

            Billboard near the House of Scientists

            Backdrop in the auditorium

            Announcements at hotels

            Announcements at meals sites

            Direction signs inside the House of Scientists

            Direction signs in the University

            Announcement board and post service at the University

            Transport identification

            Announcements at railroad stations

            Train and airplane schedule (the hotel, House of Scientists, NSU)

      Schedule:

            By Jan 15: Full program, account evaluation

            By Jan 25: Activists, announcement texts

            By Jan 30: Perfect readiness

Arrival and departure

      By Jan 20: Forming of an activists body

      By Jan 25: Departures prognosis and transport arrangement

      By Jan 28: Roster

      By Jan 30: Transport coordination

      By Feb 2: Tickets sale arrangement

      By Feb 4: Requests collection, tickets sale

      By Feb 6: Departure transport coordination

Hotel and hostels

      Hotel:

            From Jan 1:  Organizing Committee room

            By Jan 5:      First arrangement

            By Jan 15:    Estimate of expenditures on Reservations

By Jan 20:    More accurate information on the number of guests.  Distribution of single rooms.

By Jan 30:    First readiness

            By Feb 1:     Passing the room list to the reception

      Hostels:

            By Jan 10:   Guest number evaluation

            By Jan 15:   Estimate of expenditures

By Jan 20:   Activists body, acceptance committee, distribution of single    rooms

By Jan 25:   Adjusted estimation

By Jan 30:   First readiness, start or room acceptance

By Feb 1:    Organization of reception in hostels

Feb 6-7:      Rooms lease, accounts balance

Transport:

            2 RAF

            2 Volga

            4 "L'vov" buses

            GAZik for local drives

            By Jan 5:   First contact

            By Jan 15:  Budget

            By Jan 25:  Perfect readiness, dispatcher, arrivals coordination

            Feb 1:         Start of activities

            Fer 6-8:       Departures

Registration and accommodation

      Forming of an activists body

      Cooperation with the hotel and hostels

      Collection of the participant forms

      Collection of departure requests

      If there is a reserve take 3 roubles apiece

      To be prepared for registration:

            Booklet

            Map of Academgorodok

            Badge

            Banquet invitation card

            Return ticket order form

            Notepad and pencil

            Participant form (to collect)

            Proceedings in a folder

            Envelope containing all the above

            Travelling authority (to collect)

Tickets sale arrangement. Departure service coordination

Schedule:

            By Jan 15: Activities plan and budget

            By Jan 20: Activist body

            By Jan 28: Roster

            By Jan 31: Readiness for registration

                  Feb 3:  Registration at CC. Travelling authorities registration

                  Feb 4:   Tickets sale, return of travelling authorities

Invitations

      By Jan 10: Completion of primary distribution

      By Jan 15: Completion of the 2nd distribution. Sum of arrivals

      By Jan 20: Final completion of distribution

      Upon distribution notify about return

Reception of foreign scientists

      Hotel reservations

      Interpreters selection

      Reception organization

      Invitation cards

      Souvenirs

      Interaction with FO and social functions

      Reception in Moscow

      Sessions translation arrangements. Interaction with scientific secretaries

Schedule:

            By Jan 15: program, budget, 1st contact with interpreters

            By Jan 25: interpreters and guides

            By Jan 30: assignments to Moscow for meeting and seeing off guests.

                        Perfect readiness.

                  Feb 4: Reception

                  Feb 7: International discussion

Social Functions:

      Banquet (800 participants, restaurant, winter garden, gym with sound,  lunchrooms)

      Film (Feb 6 night)

      Reception in honor of the foreign guests  4 (banquet room)

      Show (Feb 5 night)

      CC exhibition

      Bookstalls in HS and NSU

      Decoration of the gym

      Skiing

      Schedule:

            Jan 5: first contacts

            Jan 15: menu, budget, program

            Jan 25: detail elaboration, activist body

            Feb 1: perfect readiness

            Feb 4: reception for the foreign participants

            Feb 5: a show, preparation of the gym

            Feb 6: banquet, films

Press relations and excursions

      Jan 6: distribution of the press release

      Jan 15: program, budget (photo-report)

      Jan 25: excursions specification. Hotel reservations for the press. Agreement with photographers

      Feb 3: the second press release

      Feb 5: press-conference, contact with form processors

Form processing

      By Jan 15: processing program

      By Jan 20: activist body

      By Jan 25: processing instructions, contact with registration service

      By Feb 4 : processing

      By Feb 5 : report preparation, excerpts for press-conference

            Feb 6: report at the discussion

Catering services

            HS restaurant, NSU dining hall. NSU cafeteria, hotel dining room

      Coffee, biscuits, water, tea - in scientific secretariat rooms (HS, NSU)

      Water at speaker platforms and presidium

      Contacts with ORS (provision services). Providing a person-in-charge from ORS.

      Public control groups (at NSU)

      Attaching participants to shifts (9) and dining rooms

Schedule:

      By Jan 5: First contacts

      By Jan 15: Program, budget

      By Jan 25: Detailed elaboration, clearness with menu and operating shcedule.

                  Activist body appointment

      By Jan 30: Perfect readiness

            Feb 2:  Start of work

            Feb 7:  End of work (after dinner)

Medical services

      In concordance with MSO recommendations

Supply

      Notepads, pens

      Paper and other stuff for conference proceedings

      Communication and acoustic equipment

      Mobile equipment (paper, pencils, typewriters, chairs. Blackboards, etc.)

Finances

      By January 15: the conference budget

Organizing Committee Meetings:

      January 4 :   conference program elaboration

      January 16:  program adjustment, budget

      January 26:  discussion on preparation progress, urgent decisions

      January 30:  readiness check-up.